Finance Operations Manager

Primary responsibilities

Position Summary: Provide financial and operational services and oversight for the agency. The Financial & Operations Manager is responsible for:
• Financial/grant management and administrative record keeping of financial documents.
• All aspects of payroll and benefits administration and human resources related to payroll and
benefits.
• Serving as lead contact person for all vendor contracts related to IT, equipment and services
needs of the agency and staff.
JOB RESPONSIBILITIES
Finance Management
• Keep and manage accurate records of all financial transactions in accordance with Friends Inc.
financial policies and procedures.
• Perform accounting functions including monitoring and reconciling all accounting ledgers;
processing payroll and invoice payments, maintaining and balancing receipts, deposits, bank
statements, petty cash and other special accounts.
Grant Management
• Maintain schedule of grant financial and administrative reporting and reimbursement
requirements; complete reports and reimbursement requests to funders, at direction of ED.
• Manage optional aspects of grants, ensuring compliance and special conditions are met;
contracts are signed, submitted and followed; and all reports are completed and submitted on
time.
• Maintain a system to track grant expenditures and receivables.
Fund Development
• Assist ED and relevant committees with fundraising events and activities.
• Develop and maintain a system of donor contacts/communication to include recording
donations and sending thank you notes in a timely fashion.
Human Resources
• Responsible for human resource activities.
• Obtain annual benefits contract including health, vision, dental, disability, and EAP.
Agency Operations
• Maintain, schedule and assume lead contact role for service contracts, and projects for all IT,
office equipment, security system, telephone system and computer network. Keep records of
equipment purchases, service contracts, and service providers.
Other
• Attend monthly all staff meeting, bi-weekly coordinator meetings, and weekly updates with ED
• Supports and attends all FRIENDS special events and functions including internal committees
such as social media.

Salary range: $48,000 – $53,000 plus benefits